The Henderson County Commissioner’s Court Tues-day approved a contract with TSG software group for imaging software it hopes will end frustration in the county and district clerks’ offices in electronically scanning court documents.

The Henderson County Community Services Commit-tee discussed in recent meetings the needs of various departments in archiving documents.

County Clerk Gwen Moffeit and District Clerk Becky Hanks each requested the county purchase software to meet the needs of their departments.

“The technology committee met several times on this. Last Monday, we discussed it and what we found was the integration that this offers is crucial for efficiency and time management. It puts all the documents you need on one system from the time the case is entered until it’s dispensed,” Pct. 2 Commissioner Wade McKin-ney said.

McKinney said the system would be able to continually update all actions that take place over the life of a case.

“I’m very excited about the chance to move forward and really accomplish what we need to accomplish in our offices,” Moffeit said.

Along with the new software, the county will get a new server. Under the terms of the five-year agreement, the first annual payment is about $38,000.

“It’s coming out of the general records management fund. It will not cost the taxpayers money,” Hanks said. “It will cause our office to be much more efficient and documents to be where they need to be.”

Henderson County Informa-tion Technology Director Betty Spencer said with or without new software, the old server would have to be replaced soon.

“The server we are on now was implemented in 1998. We’re about to run out of room on it. It is no longer supported by IBM,” Spencer said.

Commissioners approved the contract, 3-1. Pct. 3 Commissioner Ronny Law-rence voted no because he had not had time to look at the contract.

In other action, commissioners:

• re-appointed Reba McGee for another term on the Andrews Center Board of Trustees;

• appointed Marsha Allen and Leslie Saunders to the Henderson County Child Welfare Board;

• proclaimed April Child Abuse Awareness Month in Henderson County;

• approved a memorandum of agreement between Henderson County and the North East Texas Public Health District; and

• tabled a request from the indigent defense coordinator to access information online to help determine indigence.



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